Tasks & Activities 

1) Pre- shipment tracking of order 

• Tracking the shipment Delivery status 
• Ensuring the shipment is done on line wire basis 

2) Shipment Booking 

• Communicating with the forwarder regarding the freight rates 
• Getting competitive best rates with forwarder 
• Sharing the rates with the Sales Team 
• Checking the Projected Freight Cost in PO. 
• Taking Alignment with the sales team/ Division head in case of deviation (+/-10%) 
• Taking approval of Final Freight rate with respective MR. 
• Informing the forwarder and confirm the Booking 
• Getting the SO from forwarder. 
• Sharing the SO with Sales Team. 

3) Shipment Execution 

• Ensuring the container is picked up by the supplier before the Cut off date. 
• Ensuring the Container is Gate in the port. 
• Ensuring the SI for 1st Leg BL is provided before the cut off date 
• Confirming whether the Container is Loaded on Vessel as per given time 
• Getting the 1st Leg BL draft from Forwarder 
• Sharing the 1st Leg BL draft with Sales Team and get in approved 
• Getting Final copy of 1st Leg BL from forwarder 
• Ensuring the 1st Leg BL is issued and couriered to the shipper 
• Providing the shipping instruction for 2nd Leg BL Getting the 2nd Leg BL draft with forwarder 
• Sharing the 2nd Leg BL draft with Sales team and get in approved 
• Ensuring the freight payment is done to forwarder as per agreed terms. 
• Ensuing the 1st Leg BL is surrendered by supplier and couriered to the Forwarder 
• In case of Telex release / BL print at destination sharing the sign and stamp LOI with Forwarder 
• Getting the Telex release/ BL print at destination confirmation with the Forwarder 
• Sharing the Telex release/ BL print at destination copy with the Accounts team and Sales Team

4) Post shipment tracking and updating. 

• Tracking the container position 
• In case of container stuck in Transshipment port for than 14 days, sharing the  information with Sales team 
• Communicating with the Forwarder/ Shipping line regarding the issue and get it solved 
• In case of Container not cleared in Destination port for more than 7 Days, asking the Sales team regarding the matter and get in cleared. 
• Checking if the empty container is returned to shipping Line. 

5) Preparation of final documents as required under the agreed sales terms. ∙ Getting the Draft documents with the supplier. 

• Ensuring the PO is approved and TNA is generated 
• Ensuring the payment Terms / Price matching with the system 
• Raise invoice and provide DRAFT documents to the Sales Team 
• Apply for the Marine Insurance for CIF Term documents 
• Apply for the CO from HK Chamber and provide DRAFT CO to Sales Team for  approval 
• Getting the DRAFT CO approved by sales Team 
• Apply for the Final CO and get the original CO issue 
• Getting the Final Documents with the supplier 
• Raising the Final Documents as per compliance 
• Uploading the documents in CargoX after confirmation receive from Sales Team.