Admin and Finance Officer

Vacancy Call for Admin and Finance Officer

The Social Changemakers and Innovators (SOCHAI) is a youth led non-profit organization, formed in 2017 to improve overall health, nutrition and socio-economic status of people, particularly women, children and girls through education, innovation and entrepreneurship at grass-root level. 

SOCHAI implements community based learning programs led by youth in partnership with local government, that are contributing to accelerating the progress in the SDGs 2 – Zero Hunger, 3 – Good Health and Wellbeing, 6 – Clean Water and Sanitation and 8 – Decent Work and Economic Growth. SOCHAI also focuses on product and business development that aligns with our vision and values for organizational sustainability and impact. 

SOCHAI is looking for a Admin and Finance Officer to work in its Finance department which implements overall financial strategies of all its programs and projects.   

The responsibility of Admin and Finance Officer includes:

3.1   Grant management and compliance

• Manage and monitor overall partnership project budgets, expenditures, and disbursements.
• Ensure financial records are up to date with the latest transactions in accounting software and manage online files and appropriate financial documentation.
• Ensure that expenses are timely and appropriately requested, made, charged to the relevant budget line and cost centers. 
• Manage banking transactions related to the project and prepare bank reconciliation statements on a monthly basis.
• Compliance with TDS payment, E-TDS filing and tax return filing in accordance with Income Tax Act of Government of Nepal.
• Maintain an inventory file to support purchases of all equipment/assets on a quarterly basis with physical verification.
• Ensure full compliance with host organization’s rule & regulations and also with local laws, Social Welfare Council and donor requirements.
• Prepare and coordinate for annual auditing of the program providing enough support to the auditor.
• Analyze budget vs. actual expenditure of the program regularly and troubleshoot for any problems in the program grant management. 
• Strengthen financial documentation and support the coalition for the same.
• Maintain regular communication with regards to the program grant management with SOCHAI and donors and inform any issues potentially detrimental to the program and organization.

3.2   Operational Management

• Monitor and manage human resources of the program including their contract renewal, salary and medical benefits, working hours, timesheets, leaves and any other requests as per the organizational policy.
• Monitor and manage incidents of accidental property and asset damage and ensure insurance claims.
• Handling and management of all the logistics and procurement as per the project requirement.
• Review the travel request of staff and make travel and residential arrangements during field visit.
• Comply with the organizational Financial and Procurement policies while making any procurement.
• Liaise with product and business development team for product sales and revenue tracking and documentation as guided by financial policy 

3.3   Partnership Management

• Build and sustain harmonious relationships with the donors, stakeholders, partners, taking into consideration of SOCHAI’s partnership principles.
• Maintain regular communications with the partners and coordinate meetings for grant management purposes.
• Organize capacity strengthening training to internal teams as well as partners related to financial management.
• Conduct financial monitoring and support visits to project sites in coordination with SOCHAI.
• Find solutions to meet financial project requirements as needed.

3.4   Organizational Development and Team Tasks 

• Contribute to other shared program tasks of SOCHAI, such as joint financial planning and development, information scanning, visitor orientation, publication outputs, promotion of SOCHAI, and others. 
• Contribute to and participate in organization-wide tasks, such as staff meetings, staff capacity development activities, annual retreat, evaluation and planning meeting, staff representation at Annual General Meetings, intern/volunteer/visitor orientation, and others. 
• In collaboration with the SOCHAI’s Executive Board and Program Manager, provide substantive contributions to the development of funding proposals if and when required.
• Assist SOCHAI’s Finance and Administrative Department as per the requirement. 

Reports to: CEO 

Duration: 12 Months with possibility of extension

Expected starting Date: 1st April-30th May 2022

Duty Station: Kathmandu

Salary: As per SOCHAI’s HR policy

Requirements:

• Bachelor’s degree in Bachelors in Business Administration, business studies subject with 1 year of experience; (Final year student with proven experience will be considered)
• Prior experience of grant management in any development sector (Preferable)
• Excellent language skills in English and Nepali
• Proficient in any accounting software
• Experience of working with youth organization or a youth targeted NGO will be a plus;

Competencies

• Teamwork: Works collaboratively with colleagues to achieve organizational goals and ensure the branding guidelines of SOCHAI is strictly adhered to. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with the final group decision, even when such decisions may not entirely reflect one's own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. 
• Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amounts of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Technical Proficiency: Have sound knowledge of Nepal Taxation rules and regulations and proficient in any accounting software preferable Tally.

Application Process

If you meet all the criteria mentioned in the Job Description, please send us your CV along with a cover letter to sochai.yfn@gmail.com 

All shortlisted candidates will be invited for the interview round. Due to the high number of applicants, individual feedback requests will not be entertained.