Duty station: Kathmandu, with 10% travel to project sites and partner organizations.
Estimated start date: as soon as possible

This position holder will be a part of the Senior Management Team (SMT) of Karuna- Shechen Nepal. Under the direct supervision of the Executive Director, the holder of this position will oversee that all administrative, accounting, legal, and financial procedures and tools used in Karuna- Shechen Nepal are up to highest standards.

Core functions / responsibilities:

Finance and Compliance

• Lead the overall operations of the Finance & Administration Department to ensure accurate and timely reporting
• Manage cash flow of the KS Nepal office and recommend ways to minimize cash related risks by adopting online banking services
• Prepare monthly financial reports for submission to KS management including KS France
• Review and approve expenses per authority matrix
• Ensure timely submission of financial reports, statutory reports including tax returns
• Lead the budget development and monitoring process and share the report with Executive Director and Program leads
• Ensure that policies, processes, and manuals are up to date and relevant to KS Nepal operations
• Ensure that accounting entries and financial reports are in compliance with Nepal
• Accounting Standard, funder regulations and local laws
• In collaboration with the Executive Director and legal counsel, minimize legal risk to the organization and address any legal issues that may arise
• Plan and coordinate internal and external audits and also develop & implement actions plans to remediate audit findings

Grants Management

• Assist in the selection of the partner/implementing organization in Nepal, negotiation, monitoring and close out process in coordination with Executive Director and Program Heads
• Ensure partners follow applicable rules and regulations and spend the grants funds as intended
• Ensure timely submission of partner reports and recommendations for the budget transfers.
• Verify grant expenses & compliance and ensure that supporting documentation is available for all the disbursements made by Karuna Shechen
• Provide technical assistance as required to build capacity of local partners

Inventory & Procurement

• Oversee the procurement efforts in KS Nepal along with the Procurement Officer.
• Ensure that procurement policy is adequate and helps KS Nepal procurement team meet the minimum procurement required as laid down in the policy.
• Lead the due diligence of the new & existing vendors and ensure a positive relationship with all the vendors
• Manage and review documents for the procurement of all supplies, equipment and services & ensures everything is audit ready

Logistics

• Monitor, evaluate and analyze and report on operational & administrative issues for KS Nepal operations
• Ensure all facilities and equipment meet government regulations and meet environmental, health and security standards
• Ensure that the security arrangements made for all the offices and partner offices are satisfactory
• Analyze administrative and operations and make recommendations to improve efficiency and reduce costs

Fixed Assets

• Along with Administration Officer, ensure the development of and implement policies, systems and procedures to identify, record, value, depreciate, account and report on fixed assets
• Ensure consolidation of fixed asset information to enable a complete and accurate record of the identification, location and value of fixed assets.
• Carryout capital expenditure reconciliation to determine assets to be capitalized in a timely manner and amounts to be written off.

Other

• Coach, train, counsel, and advise staff including partner organization staff on finance related rules and procedures
• Coordinate routinely with other departments to ensure effective and timely function and teamwork in finance, grant, procurement and logistics functions.
• Liaise with the Executive Director and Human Resource Department for training reporting, problem solving, system issues and other needs as they arise.
• Any other function as advised by Executive Director

Knowledge, Skills and Abilities:

• A deep understanding of the NGO including statutory environment of Nepal
• Experience working as a finance manager with strong finance oversight required
• Demonstrated experience in grants management
• Prior knowledge of donor regulations such as EU, USAID etc.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members
• Strong skills in financial analysis and reporting
• Strong data collection, problem-solving and analytic skills
• Ability to monitor and evaluate financial monitoring skills of communities through capacity building efforts
• Great interpersonal skills and ability to communicate & coordinate effectively including non- finance personnel
• Ability to provide ideas and recommendations to resolve issues
• High level of integrity and commitment to professional responsibilities
• Strong computer skills: Microsoft Office applications and accounting software

Minimum Qualification:

• Master’s degree and 5 years of professional experience or Bachelor’s degree with 8 years of professional experience in finance & management
• CA, ACCA, semi-qualified CAs or MBA with specialization in finance and relevant experience

Note: Salary of NPR 135,000 - 140,000 per month based on experience and skills